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Project Initiation:1) Can a capital project be split into two smaller projects to avoid the process?No. State Fiscal Rule 5-4 and C.R.S. 24-92 state that it is unlawful for any person to divide a public work project into two or more separate projects for the sole purpose of cirumventing the Fiscal Rules. 2) I have a donor or departmental cash funds to do this project, can't I start the project now?No. By State statute, all funds to be expended on State buildings are the under the control of the State Legislature. The Legislature must approve the expenditure of all funds, regardless of the source of those funds. The approval process is the capital construction process outlined on these pages. It should be noted that having exclusively donations or cash funds greatly accelerates the capital construction process at the campus level. Additionally, the project may be eligible for expedited review at the State level further accelerating the approval time. It is likely that the project could be realized in three to five years. 3) How much will a Feasibility Study cost?Feasibility studies vary in cost depending on the scope and complexity of the project. Most are prepared by the Office of Facilities Planning and cost between $3,000 and $10,000. If outside consultants are needed for a particular portion of the work, another $3,000 to $5,000 may be required. Program Planning:1) Is a program plan really required?Program plans are required by statue to be approved by the Colorado Commission on Higher Education. The State Legislature is not allowed to approve a funding request until CCHE has approved the program plan for that project. 2) How much will a program plan cost?Program plans vary in cost depending on the scope and complexity of the project. A typical program plan will cost between 0.3% and 0.5% of the anticipated total project cost. For renovation projects, CCHE requires a more extensive examination of the building systems (a Building Audit). This could add another 0.1% to 0.2% to the program planning phase. Project Approvals:1) Can the Boulder Campus Planning Commission and the Chancellor's Executive Committee be skipped?Both of these committees are advisory to the Chancellor on capital construction issues. They serve to build concensus among faculty, administrators and students over the need for a capital construction project. It would be highly unusual for a project not to go before these review boards. 2) Will the Board of Regents review this project?By Statute, the Board of Regents as the responsible governing board, must formally approve the program plan before the plan is sent to CCHE. 3) What will be required to get a project through the approval process?Generally, deans and administrators handle most of the approval process. Deans will likely go with the President, Chancellor and Vice Chancellors to testify before the three major commissions and committees that the funding appropriations must pass through. Usually in August, October and December, the staff of these committees prepare reports on capital project requests and ask questions that must be responded to in short order. Architect Selection:1) Can a specific architect be given the commission for a particular capital project?No. The selection of the architects and engineers is governed by the Quality Based Selection statutes that required a public selection process. 2) Why does Facilities Planning run the selection process and set the selection criteria?The Quality Based Selection statutes direct each State agency to establish selection criteria based on experience, capability, understanding of the project and methodology for implemetation. This is mirrored in the Regent policy governing the selection of Architects and Engineers. Administration of the selection of Archtects and Engineers on the Boulder Campus has been delegated to the Campus Architect, Steve Thweatt. The procedures used by Facilities Planning staff ensure that the selection is in conformance with these statutes and policies. |
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